Monday, July 31, 2017

SCM Summer Gathering Next Week

The Supply Chain Management summer event is fast approaching. The event is set for Thursday, August 10, from 11 a.m. to 2 p.m. at Orange Memorial Park in South San Francisco. We'll have some great food, games, a special contest and a raffle. 

If you need a ride, please let us know, so we can see who can accommodate additional riders. If you have questions or comments, please contact Carol TadyXenia Lazareva or Sonya Valencia. See the map below for the event location. 

Supply Chain News and Event Reminders

  • UCOP will be conducting Benefit Bank training September 7 at MCB. Training will include instruction on rules and processes using the tool and tips to make sure that staff is not spinning their wheels.  The training will also help us to understand how to calculate and claim efficiency savings and more. Even if you have had this training several years ago it is recommended that you attend this session. Details on where and when will come soon.
  • Article suggestions for the UCOP procurement newsletter are due to Carol Tady by August 9. If you have a story idea, please let her know as soon as possible. These can include announcements, events, recognition, tips and tricks and published articles.
  • If you have procurement news, announcements or tips you want to share with BearBuy users, please submit ideas and articles for the Supply Chain Management newsletter to Carol Tady. The newsletter comes out on the 15th of most months.
  • Registration is open for the NAEP District 6 Annual Meeting. Join your colleagues for three days of professional development, networking and continuing education in beautiful Santa Fe. There will also be presentations from your peers as well as panel discussions with vendors, procurement leaders and GPOs. For $300, this is an excellent training and networking opportunity for you or your staff.  Registration is available on the NAEP District 6 website

Logistics Featured in Shuttle/Digital Signage

You may have noticed that Supply Chain Management's Logistics unit is raising its profile with some new signage.  Colorful signs on 41 UCSF shuttles are bringing attention to the name change from Distribution, Storage and Mail to Logistics. The cards also outline the many services the department offers.

Logistics also is taking advantage of the digital signage in various campus buildings to bring attention to their moving and installation services. You can check it out in the Mission Center Building (MCB) lobby.

Kudos Korner

  • Melissa Gee says: Thank you, Tony Meno, for helping with the logistics of the Last Mile Package Delivery Program Lunch & Learn session. Your interactions with the attendees and the supplies you brought in your “event preparedness kit” contributed to the success of the event.
  • Also from Melissa GeeThank you, Susan Riddle, for all your efforts on the long standing gift card RFP. The RFP was at a standstill and you were able to help work through outstanding issues and several changes so we could finally get a contract signed.
  • Madonna Galiendes, Faculty Assistant at UCSF – Abdominal Imaging, gives praise to Ruvic de la RosaYou all are very amazing, thank you so much!
  • From Jane Goodman, Advancement Communications: I just wanted to say how wonderful it has been working with Bob Puerzer on our campaign communications RFP. Every time our team has reached out to him we have found him to be very responsive and helpful and, believe me, we have had lots of questions along the way. Bob is truly a professional, and our experience has been so much smoother than our previous engagements with Procurement. We are delighted to be working with him, and I hope that you keep him assigned to UDAR.
  • More thanks for Bob Puerzer from Jessie Steward, University Development and Alumni Relations: I wanted to thank you for all your help with the campaign launch event production RFP process. You went out of your way to ensure that everything went as smoothly as possible and we enjoyed working with you on this project.
  • From Karen Hamblett: Thank you to Carol Tady and Bryce Steslicki for all their work on the SCM Outreach and Metrics projects. We have made so much progress and we couldn’t have done it without them.  It takes a village, so I appreciate everyone’s help and input.  These two have gone above and beyond to keep the project moving and I’m grateful for their expertise, positive attitudes and perspectives.

Tuesday, June 27, 2017

Additional Kudos for SCM Staff

We had some additional kudos that were left out of the latest blog post:
  • Oliver Ravela, the Program Operations Manager of the UC Berkeley Student Study Abroad program thanks Carlos Zepeda for going out of his way to support their office. Most recently, Carlos worked around their busy schedules to offer dedicated cardholder trainings:“Thanks again for working with our office on the training! I don't know if there's a way for me to pass along comment on for, what I feel, is terrific service on your part and on the part of card services as a whole. I'll say that our office very much values the cooperative relationship we have with Card Services.”
  • Shauna Strong, the Senior Administration Manager of UCSF Campus Life Services gives Jackie Galloway kudos for her outstanding support through the years: “I really just wanted to make sure the kudos that Jackie deserves are known. She has always been helpful over the years with the p-card program, and is so gracious whenever I have issues and helps me navigate what needs to be done.”
  • Thank you Sonya Valencia for assisting the SC Solutions Team with additional PO change orders and coordinating the Last-Mile Delivery Program Lunch & Learn room logistics and food.

Monday, June 26, 2017

Hellos, Goodbyes and Kudos

Editor's Note: You may have noticed there haven't been any entries into the Supply Chain Management (SCM) blog in quite some time. Now that the website is up and running and we've got some other projects underway, the blog will be back on a more regular basis. Thanks for your patience.

Also, welcome to the Finance Service Center Contracts and Procurement staff serving Capital Programs, Facilities and other units. We hope you'll enjoy the SCM blog and submit items to share as we work together and learn more about each other.

Sampior to Retire; Hanna Moving On

SCM is saying goodbye to two staff members. Logistics' Distribution Manager George Sampior (right) will retire this month after 25 years at UCSF and Analyst Ramsey Hanna Jr. is moving to a new position with Denali Consulting in Menlo Park. 

“George has been a tremendous asset to the crew at Logistics and will be greatly missed by all of us and everyone at the University who has regularly interacted with him,” said Logistics’ Director Jim Sobczyk. “His plans in retirement: family and fishing! We wish George all the best because he is the best!!!”

"I consider him not only a valuable asset, but an enjoyable presence in our department," said
Syed Younis, Logistics Operations Manager. "His vast knowledge, of the University in general and our department needs in particular, was very valuable for our day-to-day operations."

Sampior was honored at a gathering on June 22. 

Hanna's last day is July 3. There will be a gathering to say goodbye this Thursday, June 29, at noon. Drop in and give him your good wishes.

Take a Walk on the Wild Side

Do you have the koalafications to have fun? Will it be pandamonium in the park? Alpaca your things and get to Supply Chain Management's annual summer event on Thursday, August 10, from 11 a.m. to 2 p.m. at Orange Memorial Park in South San Francisco. 

Lunch will be served and there will be fun and games (kickball, bocce ball, frisbees) and a raffle. Details on food and directions will follow as the date gets closer. Make sure to accept the invitation on your calendars so we can get an accurate count of attendees. 

If you have questions or comments, impawsable or not, please contact Carol Tady, Xenia Lazareva or Sonya Valencia. You can see the flyer here.

Kudos Korner

  • Lian Sussmann says thank you so much to Xenia Lazareva for all of your help with the Summer Breakfast Social. We appreciate all that you did to help make the event a success, including the update emails on counts for those who accepted and the follow up reminder email to everyone to respond. Kudos to you!     
  • Greg Macway sends big kudos to Carol Tady and Ramsey Hanna for stewarding the Thermo Fisher Supply Center launch at Mission Bay.
  • Melissa Gee says thank you to Larissa Garcia and Laura Morsony for your contributions to support the Thermo Fisher Scientific self-service supply centers program. They worked with the SCM Strategies and Communication teams to develop BearBuy guidance for the program and supported campus users at the program registration events.
  • Congrats to Greg Macway for being named the National Association of Educational Procurement (NAEP) 2017 Communicator of the Year. Macway, writes the “Heard on the Street” column for NAEP’s Educational Procurement Journal and has served on the publication’s editorial board for three years. He also is current President of the NAEP Pacific Region, serving California, Nevada, Arizona, Hawaii and Alaska.
  • Don't forget to check out the bulletin boards at your location or this article to read about our latest Supply Chain Champion – Logistics' Gus Crotti. The bulletin boards also feature our "Sensational at Supply Chain Management" posters that lists our award winners and nominees.
If you have a submission for the Kudos Korner or have a story idea, please email me at

Monday, November 21, 2016

Saying Thanks with Pie and Ice Cream

Lots of Kudos for Supply Chain Staff

  • Nathan Mosley gave a shout out to Maria Mazzei for her help/support on the Comprehensive Furniture RFP along with Bernadette Jimenez and Ellen Owens. These three and Mosley make up the “new” core team and are moving the project forward through teamwork and collaboration.
  • Maria Mazzei praised Robert Puerzer and Gaynelle Celestine for creating the master service agreements, something that is much needed in the procurement department.
  • Strategic Sourcing’s Joanne Petersen and John Arbolino were lauded for their work on SecureBox that allows the UCSF site to be HIPAA compliant. The pair were the primary points for the Box DLP (Data Loss Prevention) RFP, working with Jannelle Fong.  CipherCloud was the winning bidder, and they negotiated a 92 percent discount on their pricing.  Even better, CipherCloud signed contracts for all of the University of California, so any campus can use this pricing.
    "Thank you all for working diligently on this from negotiation to implementation!”
    — Jane Wong, Executive Director-IT App
    “Great job to everyone on the team and thank you for the attention to detail.  This is an important step in managing risk for our mission while enabling nimble collaborations.”
    Joe R. Bengfort, Associate Vice Chancellor/CIO
  • From Melissa Gee:
    • Thank you Larissa Garcia for helping with supplier registration duties as the Supplier Registration Team fully transitions from the Controller’s Office to SCM.
    • Thank you Larissa Garcia and Laura Marsony for stepping up and taking on additional responsibilities in the last few months given the SC Solutions team’s loss of staff.
    • Thank you Sonya Valencia for helping the SC Solutions Team with additional change orders and net terms changes on purchase orders.

Welcome to New Staff and Some Familiar Faces
While you've probably seen the emails announcing new staff members, don't forget to stop by and welcome them to Supply Chain Management (SCM).
  • Leslie Siegmund and Lian Sussman, who most of us knew from Berkeley, joined the UCSF team in October. Siegmund is a Business Systems Analyst 3 and Sussman is Solutions Program and Technology Manager. 
  • Roscelle Arceo is SCM's second Vendor Relations Specialist. She joins us from the Controller's Office and is sharing office space with Ruvic DeLaRosa.
  • Rachael Sievert is the new UCOP Commodity Manager and is sitting back by Susan Riddle.
  • Another Berkeley transplant, Byron Wilson, is a new buyer on the Procurement staff.
  • Nathan Mosley, who started in September, is the Strategic Sourcing Construction Commodity Manager.   
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Tuesday, August 23, 2016

Summer Fiesta is Fun for Everyone!
Supply Chain Management staff gathered on July 26 for a “Summer Fiesta” at Commodore Park in San Bruno. Highlights of the event included delicious food (a taco truck and Ben and Jerry’s ice cream), sports games and a couple of candy-filled piñatas. Staff also received some great raffle prizes, including Giants' tickets and a variety of gift cards.

The event was organized by Donté Casey, Ellen Lenzi, Sonya Valencia and Carol Tady. Posters with photos of the fun are posted at each of our locations or you can see them here.

Kudos Korner: Praise for SCM Staff
  • Adele Anfinson, Director, Student Health and Counseling Services at UCSF, praised Maria Mazzei for her great work on the Quest Diagnostics RFP: "She listened to us, acted promptly, proactively gave us follow-up along the way and finished the whole process in about one month when others let us just sit around for over four months.  From where we sit – she is a star!"
  • Gaynelle Ce'Lestine was lauded for her exceptional work for the UCSF Department of Neurology: "She has worked closely with us over many months to close out a very complicated, demanding and extended finance scenario for one of our clinical research study sponsors," said Neurology's Mary Farrant. "She is a great representative for your group."
  • Elizabeth Rocha, working with Community Health Workers, sent praise for Sonya Valencia's work on a facilities contract: "You're the best. I appreciate how responsive you've been amongst what I imagine are the many requests you manage everyday."
  • Bernadette Jimenez recognized Purchasing Analyst Timothy Alt for his work on the contract for repairs for all gas and diesel UCSF shuttles and vans. This was the first bidding event since the Finance Service Center's purchasing team became the buyers for Campus Life Services. Over the five-year duration of the contract, the potential savings is $997,640.
  • Andrew Clark and Greg Macway each have articles in the Educational Procurement Journal's summer issue. Clark writes about hiring and Macway continues his Heard on the Street column with a look at construction spending.
  • Don't forget to check out the bulletin boards at your location or the article here and read about our latest Supply Chain Champion – Logistics-DSM's Donté  Casey.

Berkeley Says Goodbye to Rosabelle Fox

Supply Chain Management said farewell to Buyer Rosabelle Sylvester Fox on August 11. Fox may be leaving Berkeley, but will stay in the procurement family, taking a position at UC Davis. 

Staff members gathered for pizza, salad and delicious desserts, as well as a group photo. Interim CPO Paul Mulligan praised her work and everyone agreed she will be missed.

Thursday, June 30, 2016

Farewell to Three SCM Staff Members
Olga, Jim and Peter, Rich Taylor and his wife

Supply Chain management said farewell to three staff  members this month. Rich Taylor and Peter Lee are retiring and Olga Gumankova is heading to the East Coast.

Taylor, leaving UC after 10+ years, was honored with a Star Wars-themed party. Guests were treated to Hans Solo Sandwiches, Wookie Watermelon Juice and a photo booth with character masks. See more…

Gumakova was bid goodbye on June 29 with a luncheon, cake and a few words from Vanessa Wong. Jim Hine also took time to thank Lee for his many contributions to SCM and recognized Lee's amazing knowledge of everything sports.

Kathy Hennig: Cultivating a Hobby
SCM Purchasing Manager Kathy Hennig had dreams of working in a wine-tasting room when she retires. When a friend bought some property in wine country, that dream turned into a quarter-acre vineyard, a visit by the Oakland police and, hopefully, some great wine next year. Read the whole story...

SCM Staff Claims Three Starlight Awards
Roesia GersteinRich Taylor and Laurina Ashby received Starlight Awards from UC Procurement Services. You can read more about their accomplishments here and on the UCOP website. Congratulations on this recognition!

Food, Fun, Fiesta!
Supply Chain Management's Summer Fiesta is set for July 26 from 11 a.m. to 3 p.m. at Commodore Park in San Bruno. The event will feature taco and ice cream trucks, a raffle with cool prizes and baseball and volleyball.

This is a great opportunity to take a break from the office and get to know your co-workers. The Fiesta is being planned by Ellen LenziSonya ValenciaDonte Casey and Carol Tady. Please feel free to contact any of us if you have questions.

Kudos Korner: Thanks to You
  • Four Distribution, Storage and Mail staff were recently recognized for their outstanding work. They are: Frank RosalesVeimau LakalakaJonathon Gorospe and Elizabeth Kloepfer.
  • Great job putting together Rich Taylor's retirement party: Rosabelle Sylvester, Brenda Duenas, Jen Uy, Ellen LenziCarla Prado and Carol Tady!